AIS has a clear set of practices that we use for gathering, disseminating, and maintaining a prospective student’s information. We respect the privacy of our students and our families; we keep the confidentiality of personal documents, beginning with the admissions process.
AIS seeks to admit families who support the school’s educational philosophy, willing to collaborate with the school community, and play an active part in supporting their child’s development in an English-medium environment.
The language of instruction and communication at AIS is English. Students seeking admission to AIS are expected to be proficient users of English in a level appropriate to their age and in line with the language requirements of their grade level. An appropriate degree of English proficiency in both academic and communicative areas will be necessary for the application of any prospective student to be considered. AIS does not have any support programs for English as an academic language or for students with special learning needs. All applicants must disclose any and all additional documentation or reports relating to the applicant’s ability to successfully learn in a regular school environment.
AIS does not discriminate on the basis of gender or race, color, national or ethnic origin in the administration of our educational policies, admissions policies and other school-administered programs.
The AIS admissions process is selective and will at all times seek to ensure an appropriate match between prospective students and the school. The decision to accept any student will only be made once all steps in the admissions procedure have been completed. The final decision to accept or reject any application rests solely with the school’s administration.
The admissions procedures of the American International School Hong Kong have been developed in line with the National Association of Independent Schools’ (NAIS) Principles of Good Practice. These principles of good practice define high standards and ethical behavior in key areas of school operations to guide schools in becoming the best education communities they can be.
If an applicant is qualified and space is available, a formal letter of acceptance signed by the respective principal or Head of School will be sent via email along with important information for registration and enrollment. Each year a few students are conditionally accepted or accepted on probationary status.
If the family wishes to accept the offer, they must do so and provide payment of the subsequent school fees within the time frame specified in the offer letter in order to guarantee enrollment. Placement will be confirmed on receipt of the tuition fee deposit and the capital levy. For students accepted for immediate entry, full payment of the appropriate tuition fee on a prorated basis is required prior to student enrollment.
Please refer to our current year’s Tuition & Fees structure for further details of payments.
If a family fails to notify the school of their decision to either accept or decline enrollment before the deadline, the offer will be withdrawn. The family will be required to reapply if they subsequently wish to be reconsidered for enrolment.
Once the maximum class size has been reached, students seeking enrollment may be placed on a waiting list. Families will then be advised by the school office as soon as there is an opening. To reserve a place on the waiting list, the school requires a deposit payment within 7 days of the offer. This deposit is non-refundable but will be credited towards the first tuition fee accordingly.
If there is no opening after 3 months of the student being placed on the waiting list, a full refund of the deposit can be requested through the school office. If there is an opening within 3 months and the offer of a place is not accepted, then the deposit is non-refundable. Every effort will be made to inform the candidate’s family about space availability so that the family can plan appropriately. Waiting status is dissolved once the third semester enrollment is finalized in late March. Students on a waiting status, interested in admission for the following year, may reapply again.
Students can be denied admission on the basis of their academic and/or behavioral record, their English language proficiency does not meet grade-level requirements, or when AIS lacks a program to meet their individual needs. The AIS admissions process is selective and will at all times seek to ensure an appropriate match between prospective students and the school. The final decision to accept or reject any application rests solely with the school’s administration. The school is not obligated to release admission test results to our applicants.
Denied candidates may reapply again after six months.
The school recognizes the right of currently enrolled students and families to consider other educational options, and if a transfer is initiated by the family, the school will provide appropriate documentation and support in a timely manner, including reminding the family of any policies related to contractual obligations to the school.
Should the situation arise where a family wishes to withdraw their child from the school, the family is required to provide the school office with written confirmation three months in advance of the date of withdrawal.
If a family withdraws a student without giving the required written notification at least 3 months in advance of withdrawing, then our school’s policy states that no refund of school fees either full or partial can be given.