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Head of School Hello

Ms. Anita Simpson, Head of School

It is my absolute pleasure to welcome you to American International School (AIS), as the new Head of School. AIS boasts a vibrant learning community, passionate educators, a rich tradition of excellence, and 34 years of providing an outstanding education for its students and families in Hong Kong.

At AIS, we deliver a comprehensive and challenging academic program that fosters a love of learning and prepares students to meet the responsibilities and expectations of global citizenship. Our core values of Justice, Knowledge, and Love are the foundation upon which we design all of our learning experiences and how we build, confidence, character, and courage in each of our students – from our early learners to our upcoming graduates. Our caring culture is the cornerstone of school life, and, together with our core values and focus on creativity and innovation, we set our students up for success in a rapidly changing world.

AIS students participate in a wide range of innovative learning experiences and extra-curricular activities, facilitated by our dedicated teaching staff. The school also offers an extensive range of diverse opportunities for learning, including seasonal intermural and varsity sports, visual and performing arts, and special interest clubs including Model United Nations, Global Issues, and student government. Our active Parent Teacher Advisory (PTA) ensures that our parents remain partners in their childrens’ learning.

Above all else, AIS is a place where students make wonderful friendships and memories that last a lifetime. I invite you to come and visit us. Once you see what we have to offer, I am confident that you will want to become a part of our amazing learning community.

Anita Simpson
Head of School

LATEST ANNOUNCEMENTS

Dear AIS Families,

I am very pleased to share with you today that our AIS Plan for School Resumption submitted to the Education Bureau (EDB) was approved late Friday. Government approval signals that our plan meets all of the guidelines and high standards set by the Centre for Health Protection (CHP), as well as the EDB.

A great deal of thought, care, and detail went into our School Resumption Plan, and approval indicates that our conservative and meticulous approach has made a difference. We continue to believe that our primary purpose is to keep a safe school when our students return to campus. You have our commitment that we will closely monitor the health and wellbeing of our AIS community and take every precaution available to ensure that our students stay safe.

We look forward to welcoming back our Middle School students on 21 May, our High School students on 25 May and our Elementary School students on 1 June. Please be sure to carefully review the 15 May Important Family Update and your Divisional Principal Weekly Updates to be sure that your child is properly prepared.

Thank you for your ongoing support.

My best,

Anita Simpson
Head of School

Dear AIS Parents and Families,

We are truly looking forward to welcoming students back on campus in the coming days, and we are hard at work making sure that every safety precaution available has been put in place to secure the health and safety of our students, staff, and faculty.

School Resumption

AIS has always set a high standard of care for our students’ health and wellbeing. We believe that you expect us to exercise an abundance of caution at all times. This is especially important now, as we begin to welcome our students back to school. Always remember that the decision to return to campus is a personal one to make. For those families who are unable to return to Hong Kong for any reason, or for those families who are simply not yet comfortable sending their child back to campus, please know that we will do everything we can to support you, and your child will not be penalized in any way. Simply let your Divisional Principal know if this applies to you.

Last week, I shared a draft schedule with you, based on guidelines set by the EDB and CHP.  Your Divisional Principals will send detailed divisional schedules for school resumption; however, the tables below provide an overview of the AIS School Resumption Phases and Master Schedule. Once again, you are reminded that these details are subject to change, pending EDB approval.

School Resumption Phases

PHASE 1 21 – 22 May 2020 Middle School Grades 5 – 8
PHASE 2 25 – 29 May 2020 High School Grades 9 – 12
PHASE 3 1 – 5 June 2020 Elementary School Grades 1 – 4
PHASE 4 8 – 12 June 2020 Early Childhood 1* & 2*, Grade 1 Junior*

*optional supervised visit

Master Schedule

Important Notes for Families

Please ensure that you review the following important information to ensure a smooth transition for your child. As a school, we must follow the health and safety guidelines issued by the government, and we ask that all families pay particularly close attention to these important details.

** EDB Guidelines to Schools on Class Resumption HERE
*** CHP Guidelines on Mask Use HERE / N95 not recommended

123 Gate

When your child arrives on campus, the front gate will look slightly different, as pictured here:

Emergency Contacts

We know that you likely have many questions about the plans moving forward, so we have developed a list of Frequently Asked Questions which are found below for your convenience. You will also receive more detailed information directly from your Divisional Principal.

We are truly looking forward to reopening our campus and to seeing our students once again. Please rest assured that every possible safety measure will be implemented to help keep our school community safe and healthy, when we resume modified operations in the coming days. And please trust that there is no expectation that you return your child to school if you do not feel comfortable doing so. We are here to support you, regardless of the choice you make.

As always, do not hesitate to reach out to me or your Divisional Principals with any questions you may have.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

Will going back to school for AIS students be mandatory? Will you offer online and regular day school at the same time?

School will be open to receive students, according to the approved EDB schedule. Many families have relocated to countries who are currently experiencing a complete lockdown and travel is not possible. Other families no longer have the financial means to return to Hong Kong. Some families are not yet comfortable sending their children to school. For these reasons and more, not all students are in a position to return to Hong Kong and attend school at this time, therefore attendance is not mandatory. As a result, our current plan provides for limited Online School for students who are unable to return to campus.

How will attendance work during school resumption?

AIS students will continue to have their attendance taken on campus. Specific details for your division will be communicated by classroom teachers and divisional principals.

Students who are unable to return to school will have their absences excused, following a consultation with the Divisional Principal and completion of online learning tasks.

Will AIS provide masks for students?

Families are asked to provide masks for their children when they return to campus. Students must wear either disposable medical masks or government-issued reusable masks. Students must wear their masks at all times while on campus, without exception. Families should send spare masks with their children in case they become soiled.

Why are High School students not returning to campus during the first week?

AIS offers the Advanced Placement (AP) program, and AP examinations will take place from 11 – 23 May. High School students and faculty will operate on a different schedule during that time period, as they are being asked to adjust to an examination schedule which aligns with a North American time zone. High School students will resume classes when they have completed their College Board examinations.

What precautionary measures does the school continue to take?

AIS  has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • Air conditioning units have been serviced and set to draw fresh air into learning spaces;
  • Campus common areas, classrooms, and washrooms will be disinfected before school, between classes, between 11:00-1:00, and after school.
  • All classrooms are provided with hand sanitizer and other cleaning products;
  • All families and faculty will have completed a Health Declaration Form and students will not be allowed on campus without a completed form;
  • All students, staff, faculty, and visitors to campus will have their temperatures taken before entry;
  • Everyone entering campus will sanitize their feet and hands;
  • Students, staff, and faculty will wear masks at all times;
  • Safe practices and campus expectations will be reviewed with students;
  • Everyone is being asked to not come to campus at this time if they are unwell, even with a mask.
  • AIS has carefully followed health and safety guidelines outlined in the 13 May EDB communication found HERE.
Will AIS provide cleaning/sanitizing products for equipment that many students will reuse throughout the day?

AIS has equipped all learning spaces with cleaning products, and teachers will be asked to ensure that the types of instructional activities they plan do not involve sharing of supplies or equipment or group work. For programs that require more extensive use of manipulatives and consumables, teachers will be asked to reduce the use of this requirement as much as possible and to ensure that materials are thoroughly cleaned between usage.

AIS custodial staff will clean and disinfect campus common areas, classrooms, and washrooms before school, between 11:00-1:00, and after school.

If a student or employee tests positive (symptomatic or asymptomatic) for COVID-19, how will AIS support him/her and what will the expectations be?

If a student or employee tests positive for COVID-19, they will be expected to follow the direction of the Hong Kong Health authorities who set clear expectations for infected individuals. The Centre for Health Protection (CHP) will also provide clear guidance to schools who are impacted in situations such as these. AIS will follow and comply with all safety measures and directives issued by the CHP and EDB.

Families and staff must immediately let the school know if they or a member of their family tests positive or if they or a member of their family are identified as a close contact of someone who is confirmed with COVID-19.

Is campus open if I need to get something?

Yes, the campus will remain open during regular office hours for school-related business only, from Monday – Friday, 8:00 am – 4:30 pm. Parents are NOT allowed on campus for any other reason during the hours of school resumption. Please do not come to campus if you are ill, and remember to wear a mask if coming on to campus for completing business matters. 

What impact will travel have on my ability to return to AIS?

Enhanced testing arrangements for asymptomatic INBOUND travellers were issued on 20 April by the Hong Kong Department of Health. Beginning on April 22, all asymptomatic inbound travellers arriving at the Hong Kong International Airport will be required to wait for test results at a designated location after collecting their deep throat saliva samples for conducting testing for COVID-19 at the Temporary Specimen Collection Centre (TSCC) at AsiaWorld-Expo. Passengers arriving in early or late morning will stay at the TSCC to await their test results. Passengers arriving in the afternoon or at night will be taken to the DH Holding Centre for Test Result in the Regal Oriental Hotel by coaches. They will be temporarily accommodated there to await their testing results. For additional information about the new arrangements, please refer to these links: NEW Testing Announcement; Health Quarantine Arrangements for Inbound Travellers;

All families are reminded that they must carefully monitor the Hong Kong travel advisories for  INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The government has restricted all non-essential travel. You are reminded that all travellers must return to Hong Kong 14 days prior to school resumption when a return day has been established by the EDB, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre.

What can families expect in terms of bus and cafeteria refunds?

Cafe Concepts refunds will be credited to student accounts beginning this week. Families can expect a refund of $30.00 per meal, for a total of $HK720.00 per child.

California Coach is in the process of contacting parents and  issuing refunds to all families for the number of days that school was suspended. Please feel free to contact California Coach with any questions you may have.

Will there be a reduction in school fees?

School fees will not be reduced, however, we are providing a financial relief package for our families.

PHASE I

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used in one of three ways:

  • To offset 4th quarter tuition or re enrollment fees;
  • As a credit for the 1st quarter tuition fees for 2020-2021, if tuition and re enrollment fees are paid;
  • As a reimbursement, if all school accounts are settled and the family is leaving AIS.

PHASE II

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used:

  • As a credit for 1st quarter tuition fees in the 2020-2021 school year.
AIS and other Hong Kong schools have been in the media due to parent requests for tuition reimbursement. Is this driving or pressuring schools to reopen before it is safe?

All International Schools in Hong Kong have been experiencing pressure from families to reduce or refund tuition and other school-related fees. AIS provided families with financial relief on 29 April. The decision to reopen schools has been made by the Hong Kong government and Centre for Health Prevention who are in the best position to determine when it is safe to reopen schools, and schools in Hong Kong are expected to follow their advice. Given the many safeguards outlined in their 5 May memo, we believe they have given careful forethought to all school reopening plans.

Does AIS have any plans to change the dates for summer holidays?

Summer holidays will continue, as planned, in accordance with our published School Year Calendar.

I have heard that the government school subsidies have started to be issued. Do I need to do anything to receive mine?

No, there is nothing you need to do. AIS has submitted forms to the EDB to request subsidy submissions. If you have already submitted your form, you do not need to take any action.

I have more questions. Who do I ask?

Please continue to send any questions you may have to your Divisional Principal.

Dear AIS Parents and Families,

As many of you may have already heard, we have now received details from the EDB about school resumption in their 5 May Memo to school principals. As a result, we can now confirm that the government has announced a staged return for students.

School Resumption

In accordance with the direction provided by the EDB, AIS has developed a draft proposal and schedule for school resumption, as required by the government. Until such time as the submission has been approved, it remains subject to change; however, it is important to note that although the EDB originally promised that we would receive 3 weeks’ notice prior to school resumption, they have now announced that International Schools can begin to resume classes on 21 May. We will be sure to share the complete schedule with you as soon as we receive final approval; however, in the interim, we know you will find it helpful to see what our draft plans look like, as we believe this will assist you with making travel plans.

PHASE 1 May 21 & 22 Middle School, Grades 5-8 Return to campus for half days – AM.
PHASE 2 May 25 – 29 High School, Grades 9-12 joins Middle School Return to campus for half days – PM.
PHASE 3 June 1 – 5 Elementary School, Grades 1-4 joins Middle and High School Return to campus for half days:
Grade 2 & 4 – AM
Grade 1 & 3 – PM
PHASE 4 June 8 – 12 Early Childhood and Grade 1 Junior Will be invited to campus for a brief visit to collect belongings, report cards, yearbooks, and to say goodbye to their teachers; subject to EDB approval.

We can also share some of the key highlights and expectations set by the EDB and CPP:

  • International Schools will return to campus in phases for select groups of students on 20 May, based on their individual circumstances, needs, and subject to EDB approval;
  • Half days will be followed to support proper social distancing and personal hygiene requirements;
  • Two bus runs will operate each day to accommodate the modified schedule;
  • Temperature Checks will be taken as follows:
    • Parents must take and record their child’s temperature each day before leaving home and complete the EDB Temperature Screening Form (Proforma A – to be provided later).
    • Bus Mothers will take student temperatures before boarding the school bus
    • New Infra-Red Temperature Screening will take place upon arrival to campus
  • Parents must send their children to school with masks, and families may wish to take advantage of the opportunity to order a reusable mask through the Hong Kong government;
  • No time will be provided for meals or snacks while on campus, and school lunch will not be provided, due to the high risk nature of this activity (mask removal);
  • Children in Early Childhood will not return to class; however, we have proposed an opportunity to return to campus this year to collect personal belongings, report cards, school photographs and more;
  • EDB travel declaration forms (Proforma B – to be provided later) must be completed and brought to school on the first day back.

We know that you likely have many questions about the plans moving forward, so we have developed a list of Frequently Asked Questions which are found below for your convenience. Should you have additional questions, please contact your Divisional Principal who will be happy to help.

We look forward to reopening our campus to students in the coming days and to seeing many of them again. Once approved, we will share our detailed schedule with all students and AIS families. In the interim, know that we are taking every safety precaution available to ensure that our campus is safe and ready to receive our students. Please rest assured that every safety measure possible will be implemented to help keep our school community safe when we resume modified operations in the coming days.

We will be in touch with further detail, as soon as possible.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

Will all students (except EC) return at the same time? If not, can we please know which grade levels and/or divisions are expected back when?

We have submitted our proposal to the EDB and are awaiting approval of our plans. Until such time as they are approved, they remain a draft only. We have shared them with you in this update and will notify you immediately when they are approved.

The government released a memo to all school principals yesterday, 5 May, with clear expectations for all schools to follow which has driven the development of our plans. For example, the EDB has made it clear that students in Early Childhood will not return to campus this year, and schools are being asked to schedule half days to limit interpersonal interactions. For more details, please see the MEMO.

If all grade levels will not be returning to campus on or after 20 May, is there an option for families of those grade levels who are not in HK to remain in their current location and not have to travel back to Hong Kong?

The decision to travel rests with the family. AIS will offer limited Online School when the staged reentry begins. Students who are unable to return to school will have their absences excused, following a consultation with the Divisional Principal.

Why are High School students not returning to campus during the first week?

AIS offers the Advanced Placement (AP) program, and AP examinations will take place from 11 – 23 May. High School students and faculty will operate on a different schedule during that time period, as they are being asked to adjust to an examination schedule which aligns with a North American time zone. High School students will resume classes when they have completed their College Board examinations.

Will AIS provide masks for students?

Families are asked to provide masks for their children when they return to campus. Students must wear their masks at all times while on campus, without exception. Families may wish to take advantage of the opportunity to order a reusable mask through the Hong Kong government.

Are all Hong Kong schools resuming?

We cannot answer this with certainty; however, to the best of our knowledge, all international and local schools will be returning to campus.

Will AIS open in stages and what does that entail?

Yes, AIS will open in stages. The finalized schedule will be confirmed when the EDB has approved it and has been provided in this update for your convenience.

AIS and other Hong Kong schools have been in the media due to parent requests for tuition reimbursement. Is this driving or pressuring schools to reopen before it is safe?

All International Schools in Hong Kong have been experiencing pressure from families to reduce or refund tuition and other school-related fees. As you know AIS provided families with financial relief on 29 April. The decision to reopen schools has been made by the Hong Kong government and Centre for Health Prevention who are in the best position to determine when it is safe to reopen schools, and schools in Hong Kong are expected to follow their advice. Given the many safeguards outlined in their 5 May memo, we believe they have given careful forethought to all school reopening plans.

I have heard that school is expected to resume. What do I need to know?

We are awaiting specific details from the government about our anticipated return to campus in late May. Families who are currently out of the country will need to consider their travel plans now, in order to fulfill the government’s mandatory 14 day quarantine. Please know that we have not received a commitment from the government to return students in Early Childhood this year. Further details regarding school start up will be provided as soon as possible.

Will AIS provide cleaning/sanitizing products for equipment that many students will reuse throughout the day?

Teachers will receive more specific direction regarding the types of instructional activities that can be best supported at this time. For programs that require more extensive use of manipulatives and consumables, teachers will be asked to develop learning activities that reduce this requirement as much as possible. Where that is not possible, enhanced cleaning measures will be put in place.

If a student or employee tests positive (symptomatic or asymptomatic) for COVID-19, how will AIS support him/her and what will the expectations be?

If a student or employee tests positive for COVID-19, they will be expected to follow the direction of the Hong Kong Health authorities who set clear expectations for those individuals who are infected. The Centre for Health Protection (CHP) will also provide clear guidance to schools who are impacted in situations such as these. AIS will follow and comply with all safety measures issued by the CHP and EDB.

Will going back to school for AIS students be mandatory? Will we offer online and regular day school at the same time?

 School will be open to receive students, according to the approved EDB schedule. Many families have relocated to countries who are currently experiencing a complete lockdown and travel is not possible. Other families no longer have the financial means to return to Hong Kong. For these reasons and more, some students are not in a position to return to Hong Kong and attend school at this time. As a result, our current plan provides for limited Online School for the ½ day that the students are not on campus.

Teachers will also be asked to consider opening a Zoom call during on campus classes, to allow those students who cannot physically return to campus to view and continue their learning.

Will students be considered as absent and unexcused if they don’t attend on campus school and they are scheduled to be there?

Students with valid reasons, as outlined above will not be considered absent and unexcused if they continue to participate in the limited Online School and Zoom-supported onsite classes.

I have more questions. Who do I ask?

Please continue to send any questions you may have to your Divisional Principal.

Will there be a reduction in school fees?

School fees will not be reduced, however, we are providing a financial relief package for our families.

PHASE I

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used in one of three ways:

  • To offset 4th quarter tuition or re enrollment fees;
  • As a credit for the 1st quarter tuition fees for 2020-2021, if tuition and re enrollment fees are paid;
  • As a reimbursement, if all school accounts are settled and the family is leaving AIS.

PHASE II

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used:

  • As a credit for 1st quarter tuition fees in the 2020-2021 school year.
What impact will travel have on my ability to return to AIS?

Enhanced testing arrangements for asymptomatic INBOUND travellers were issued on 20 April by the Hong Kong Department of Health. Beginning on April 22, all asymptomatic inbound travellers arriving at the Hong Kong International Airport will be required to wait for test results at a designated location after collecting their deep throat saliva samples for conducting testing for COVID-19 at the Temporary Specimen Collection Centre (TSCC) at AsiaWorld-Expo. Passengers arriving in early or late morning will stay at the TSCC to await their test results. Passengers arriving in the afternoon or at night will be taken to the DH Holding Centre for Test Result in the Regal Oriental Hotel by coaches. They will be temporarily accommodated there to await their testing results. For additional information about the new arrangements, please refer to these links: NEW Testing Announcement; Health Quarantine Arrangements for Inbound Travellers;

All families are reminded that they must carefully monitor the Hong Kong travel advisories for  INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The government has restricted all non-essential travel. You are reminded that all travellers must return to Hong Kong 14 days prior to school resumption when a return day has been established by the EDB, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre. The EDB has assured schools that they will be provided with 3 weeks advance notice before any school resumptions.

Is campus open if I need to get something?

Yes, the campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. For Elementary families, parents are asked to kindly email the teacher and office in advance. Please remember to wear masks when coming on campus.

Are Trimester Two Report Cards available for pick up?

Yes, families are welcome to pick up report cards from the office during regular office hours from 8:00 am – 4:30 pm. Uncollected reports will be given to students should regular day school resume this year. If we do not return to campus, Trimester Two Report Cards will be mailed home to families along with Trimester Three reports. Please do not hesitate to contact your Divisional Principal or the office with any questions you may have.

Is it true that the June SAT test has now been cancelled?

Yes, the College Board has just announced that the June SAT test is cancelled. The school will communicate information about future testing administrations, as information is received.

Does AIS have any plans to change the dates for summer holidays?

Summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Should we physically be on campus the week of 11-15 May?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

I have heard that the government school subsidies have started to be issued. Do I need to do anything to receive mine?

No, there is nothing you need to do. AIS continues to work with the EDB regarding subsidy submissions. If you have already submitted your form, you do not need to take any action.

I understand that school photos are ready? How will we receive them?

School photos are available in the School Office. Should you wish to pick up your pictures, you can collect them during regular office hours. Please remember to wear a mask when coming on campus.

What precautionary measures does the school continue to take?

AIS  has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup;
  • All visitors to campus will have their temperatures taken before entry;
  • The above applies to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

California Coach will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can be found on the California Coach website.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

Dear AIS Parents and Families,

I hope this message finds you all well and looking forward to a long holiday weekend. I sincerely hope that you are able to find some time to enjoy some of the things you love. In case you missed it, here is our Parent Thank You Video I sent on Monday. We remain truly grateful for all you do to make our school the outstanding community it is.

Financial Relief

As you know, we have been working diligently with our Parent Teacher Association and School Administration for the past several weeks on finding ways to support our families during this unprecedented human and economic crisis. For example, we recently announced a tuition freeze for the 2020-2021 school year, in an effort to ease the financial pressures we know so many of you are experiencing at this time. Middle and High School families are also aware that we deferred the collection of OELP fees to the fall. Without knowing when or if school would resume, it was difficult to determine precise relief measures, as final operating costs are dependent on when students might be able to return to campus. AIS families may be interested in knowing that the majority of school fees are used to pay staff salaries and campus rent. In fact, over 90% of our budget is allocated for this purpose.

Now, as we approach the end of the academic year, we are better able to confirm all of our outstanding financial commitments, and we are pleased to offer a financial relief package to our families. Please note that we expect to receive additional funding from the government’s Covid-19 Employment Support Scheme, and this future funding has already been included in the financial relief measures outlined below.

PHASE I

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used in one of three ways:

  • To offset 4th quarter tuition or re enrollment fees;
  • As a credit for the 1st quarter tuition fees for 2020-2021, if tuition and re enrollment fees are paid;
  • As a reimbursement, if all school accounts are settled and the family is leaving AIS.

PHASE II

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used:

  • As a credit for 1st quarter tuition fees in the 2020-2021 school year.

Families are advised to email admin@ais.edu.hk to indicate their preference for PHASE I. Further details about refunds from California Coach and Cafe Concepts will be provided as soon as possible. Now that the government has announced the resumption of classes, they are now in a position to calculate final refunds.

And last but not least, we have extended our 4th quarter tuition fee payment deadline from 1 May to on or before 8 May, 2020.

School Resumption

As many of you have already heard, we are currently awaiting details from the EDB about school resumption. AIS has learned that the government is expected to announce a staged school resumption, beginning in late May. Families who are currently out of the country will need to consider their travel plans now, in order to fulfill the government’s mandatory 14 day quarantine. Please know that we have not received a commitment from the government to return students in Early Childhood this year. Further details regarding school start up will be provided as soon as possible.

School Year Calendar 2020-2021

We have now finalized our calendar for the upcoming school year and it can be found HERE for your reference.

I trust this message is welcome news for you and your family, and I sincerely hope you enjoy this upcoming long weekend. Sending you all a Happy Buddha’s Birthday and Labour Day ahead.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

I have heard that school is expected to resume. What do I need to know?

We are awaiting specific details from the government about our anticipated return to campus in late May. Families who are currently out of the country will need to consider their travel plans now, in order to fulfill the government’s mandatory 14 day quarantine. Please know that we have not received a commitment from the government to return students in Early Childhood this year. Further details regarding school start up will be provided as soon as possible.

Will there be a reduction in school fees?

School fees will not be reduced, however, we are providing a financial relief package for our families.

PHASE I

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used in one of three ways:

  • To offset 4th quarter tuition or re enrollment fees;
  • As a credit for the 1st quarter tuition fees for 2020-2021, if tuition and re enrollment fees are paid;
  • As a reimbursement, if all school accounts are settled and the family is leaving AIS.

PHASE II

High School Middle School Elementary
EC2 – G4
Early Childhood 1
HK$4,000.00 HK$3,500.00 HK$3,000.00 HK$2,000.00

These funds can be used:

  • As a credit for 1st quarter tuition fees in the 2020-2021 school year.
What impact will travel have on my ability to return to AIS?

Enhanced testing arrangements for asymptomatic INBOUND travellers were issued on 20 April by the Hong Kong Department of Health. Beginning on April 22, all asymptomatic inbound travellers arriving at the Hong Kong International Airport will be required to wait for test results at a designated location after collecting their deep throat saliva samples for conducting testing for COVID-19 at the Temporary Specimen Collection Centre (TSCC) at AsiaWorld-Expo. Passengers arriving in early or late morning will stay at the TSCC to await their test results. Passengers arriving in the afternoon or at night will be taken to the DH Holding Centre for Test Result in the Regal Oriental Hotel by coaches. They will be temporarily accommodated there to await their testing results. For additional information about the new arrangements, please refer to these links: NEW Testing Announcement; Health Quarantine Arrangements for Inbound Travellers;

All families are reminded that they must carefully monitor the Hong Kong travel advisories for  INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The government has restricted all non-essential travel. You are reminded that all travellers must return to Hong Kong 14 days prior to school resumption when a return day has been established by the EDB, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre. The EDB has assured schools that they will be provided with 3 weeks advance notice before any school resumptions.

Is campus open if I need to get something?

Yes, the campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. For Elementary families, parents are asked to kindly email the teacher and office in advance. Please remember to wear masks when coming on campus.

Are Trimester Two Report Cards available for pick up?

Yes, families are welcome to pick up report cards from the office during regular office hours from 8:00 am – 4:30 pm. Uncollected reports will be given to students should regular day school resume this year. If we do not return to campus, Trimester Two Report Cards will be mailed home to families along with Trimester Three reports. Please do not hesitate to contact your Divisional Principal or the office with any questions you may have.

Is it true that the June SAT test has now been cancelled?

Yes, the College Board has just announced that the June SAT test is cancelled. The school will communicate information about future testing administrations, as information is received.

Does AIS have any plans to change the dates for summer holidays?

Summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Should we physically be on campus the week of 4-8 May?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

I have heard that the government school subsidies have started to be issued. Do I need to do anything to receive mine?

No, there is nothing you need to do. AIS continues to work with the EDB regarding subsidy submissions. If you have already submitted your form, you do not need to take any action.

Is it true that schools that previously offered some senior classes have now stopped?

Yes. Many schools that previously offered limited senior classes have now been asked to discontinue that practice. AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. AIS continues to limit access to onsite instruction, out of an abundance of caution, and given the recent tightening of restrictions, we are confident that our approach ensures student and staff safety and keeps wellbeing at the heart of all decision making.

I understand that school photos are ready? How will we receive them?

School photos are available in the School Office. Should you wish to pick up your pictures, you can collect them during regular office hours. Please remember to wear a mask when coming on campus.

What precautionary measures does the school continue to take?

AIS  has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup;
  • All visitors to campus will have their temperatures taken before entry;
  • The above applies to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

California Coach will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can be found on the California Coach website.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

Dear AIS Parents and Families,

THANK YOU for a truly amazing AIS Online School Spirit Week! Not only did you #ShareTheLove and earn House Points, but you spread true JOY across our AIS community. Your selfies and participation throughout the week were truly appreciated. We are busy tallying up points and identifying our Mystery Prize winners who will be announced next week! Make sure to check next week’s message to see if you might be one of our lucky winners!

Online School Survey

Thank you as well for taking the time to complete our most recent Online School Survey. Your feedback is extremely important to us, and it continues to guide and shape our practice. Principals will share division-specific feedback in their weekly updates. School-wide feedback indicates that:

  • Students are increasingly confident in Online School;
  • Lessons and structures are consistent and easy to follow;
  • Students appreciate Zoom classes where they have time to ask their teacher questions, and participate in online lessons;
  • Students value time to connect with other students and both parents and students would appreciate support with creating those opportunities;
  • Parents and students would appreciate more one-to-one time with teachers.

Report Cards

Parents wishing to collect copies of their children’s Trimester Two Report Cards are able to collect them from the school office. Uncollected copies will be given to students, should we return to school. If school does not resume, Trimester Two reports will be mailed home to families, along with Trimester Three reports. Please do not hesitate to contact your Divisional Principal or the office with any questions you may have.

Zoom Update

In case you missed it, please be sure to read Mr. Matt Wise’s message about how he and the EdTech Team continue to protect our school community’s online safety.

SATs

Please be sure to check Principal Wing’s High School Weekly Update this week for an important update on SATs.

Re-enrollment

Just a reminder to please be sure to complete your re-enrollment by the 24 April deadline. We look forward to securing your spot for the 2020-2021 school year.

Gratitude

This week, I want to share my gratitude to our Middle School Principal, Mr. Zach Post, and our Middle School Science Teacher, Ms. Caroline Pringle for sharing their learning in Society for Science & the Public’s online journal, ScienceNewforStudents. The article, Learning will change with COVID-19’s social distancing, features AIS and schools from around Hong Kong. Thank you both for showcasing the wonderful work being done at our school with others around the world.

Thank you so much for your part in making this week so special. Take good care.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

Are Trimester Two Report Cards available for pick up?

Yes, families are welcome to pick up report cards from the office during regular office hours from 8:00 am – 4:30 pm. Uncollected reports will be given to students should regular day school resume this year. If we do not return to campus, Trimester Two Report Cards will be mailed home to families along with Trimester Three reports. Please do not hesitate to contact your Divisional Principal or the office with any questions you may have.

Is it true that the June SAT test has now been cancelled?

Yes, the College Board has just announced that the June SAT test is cancelled. The school will communicate information about future testing administrations, as information is received.

Is campus open if I need to get something?

Yes, the campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources, they are asked to kindly call the office in advance.

Does AIS have any plans to change the dates for summer holidays?

Summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Should we physically be on campus the week of 20-24 April?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

I have heard that the government school subsidies have started to be issued. Do I need to do anything to receive mine?

No, there is nothing you need to do. AIS continues to work with the EDB regarding subsidy submissions. If you have already submitted your form, you do not need to take any action.

Is it true that schools that previously offered some senior classes have now stopped?

Yes. Many schools that previously offered limited senior classes have now been asked to discontinue that practice. AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. AIS continues to limit access to onsite instruction, out of an abundance of caution, and given the recent tightening of restrictions, we are confident that our approach ensures student and staff safety and keeps wellbeing at the heart of all decision making.

What impact will travel have on my ability to return to AIS?

All families must carefully monitor the Hong Kong travel advisories for INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The government has restricted all non-essential travel. You are reminded that all travellers must return to Hong Kong 14 days prior to school resumption when a return day has been established by the EDB, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre.

Are there any updates about refunds for buses?

Yes, California Coach Ltd. will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can soon be found on the California Coach website.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar. All families are advised to remain in Hong Kong at this time, in accordance with the Hong Kong government recommendations. They are also encouraged to review the travel restrictions currently in place:  INBOUND and OUTBOUND.

I understand that school photos are ready? How will we receive them?

School photos are now ready and will be distributed when students return to school. Should you wish to pick your pictures up beforehand, you can collect them from the school office during regular office hours.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup, currently projected at 20 April
  • All visitors to campus will have their temperatures taken before entry;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

Currently, all bus operators in Hong Kong are working with the government to secure financial assistance. California Coach continues to pay their staff, insurance, licensing, and other operational fees, and further information about potential refunds remains pending.

Will there be a reduction in school fees?

School fees will not be reduced. This is because AIS is offering Online School during the period of school suspension. As a school, we continue to employ faculty, and they continue to work, collaborate, plan, and provide instruction throughout the school day. They are assessing evidence of student learning that is provided by students and are in the midst of preparing report cards for Trimester Two (2). Faculty also remain available to parents and students via email and other AIS sponsored digital learning tools.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm.

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am.

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

Re-Enrollment 20202021

Dear Parents and Families,

I hope this message finds you all well and in good health. I am writing today to let you know that we are now in the process of preparing for the upcoming academic year, beginning in August 2020, and I am very pleased to share that AIS has made the decision to freeze tuition fees for the 2020—2021 school year.

I trust that this is welcome news. You can support the process by kindly letting us know if you wish to re-enroll your child. Current enrollment and projections for next year suggest the demand for places across the school will again be high. Spaces at AIS remain limited and waiting lists at all grade levels are expected. To ensure that your child remains a part of the AIS community, please complete the Re-enrollment Form, and submit the Re-enrollment Deposit of HK$10,000 to the school office on, or before Friday, 24 April 2020. Your timely response is greatly appreciated.

Beginning on Monday, 27 April 2020, the school will offer all available spaces to students currently on our waiting lists, along with all incoming students who successfully complete the AIS admissions process. Once the maximum class sizes have been reached, any student seeking enrollment for the new school year will be placed on a waiting list until an appropriate opening becomes available.

Please note that the re-enrollment deposit is non-refundable and will be credited to the first tuition payment of the academic year 2020-2021, due 1 August 2020. Please also note that enrollment can only be guaranteed upon full payment of the first tuition fee, due 1 August 2020.

Once again, we thank you for your continuous support and we look forward to welcoming you back next year.

Sincerely,

Anita Simpson
Head of School

20202021 AIS TUITION FEES

2020—2021
Tuition Fee
Annual Fee 4 installments (payable
Aug 1, Nov 1, Feb 1, May 1)
Early Childhood 1 (Half-Day) HK$87,000 HK$21,750
Early Childhood 2 (Full Day) – Grade 1 Junior HK$129,800 HK$32,450
Grade 1 – Grade 4 HK$135,680 HK$33,920
Grade 5 – Grade 8 HK$145,960 HK$36,490
Grade 9 – Grade 12 HK$160,200 HK$40,050

Dear AIS Parents and Families,

On behalf of the Leadership Team and Faculty, I send sincere and heartfelt thanks for your incredible support and encouragement these last nine weeks of Online School. Your efforts have not gone unnoticed. As a tightly-knit learning community, we remain bound together by our shared commitment to our wonderful students. Their education and wellbeing continue to drive our decisions and practice. We want the absolute best for them and their education, and our actions demonstrate that our care is limitless and ongoing.

Online School Statistics

We have some impressive data that clearly demonstrates the depth and strength of our Online School efforts and connections. Did you know that in the last month alone, from 1 March – 1 April, our faculty and students have:

  • participated in 1,298,771 minutes of Zoom meetings, the equivalent of 2.5 YEARS!
  • shared 171,639 documents on Google Drive
  • sent 399,026 email, and
  • developed 163 active Google Classroom classes, with an average of 260 posts per day

There is no doubt in my mind that our students, faculty, and parents have been working tirelessly to ensure that learning and connections have remained the focus since beginning our Online School journey. You have all worked incredibly hard, and you deserve a well-earned rest during our upcoming Spring Break.

Spirit Week, 14-17 April!

In fact, when we return from Spring Break, we will celebrate just how far we have come with our AIS Online School Spirit Week from 14-17 April. Please consider joining in on the fun! Parents and families are encouraged to take part. You can make a difference and raise someone’s spirit!! Simply take a picture of yourself and send it to this email address:  sharethelove@ais.edu.hk and use #AISShareThe Love on Twitter.

Not only will you earn House Points, you will also be spreading good cheer across our AIS community and you may win one of our Mystery Prizes!

We cannot wait to see your creativity and school spirit!!

Education Bureau Update

This week, we received this EDB Announcement  and have learned that schools will be provided three weeks’ notice before any school resumptions are scheduled to begin. We greatly appreciate knowing that we will receive advance notice, as this will support all of us with the ability to plan.

Gratitude

Finally, I want to extend my true appreciation and gratitude to Ms. Okubo, Mr. Han, and Ms. Lee for a wonderful webinar they led this week. Hosted by the Association of California School Administrators (ACSA), our wonderful Elementary Team made our learning visible with 654 educators from across California and provided some very timely and practical advice for schools who are just embarking on their online school journeys.

I truly hope that you are able to rest and relax during the Spring Break ahead. You deserve it!

I can never thank you enough for your incredible support. Stay safe and healthy.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

Is it true that schools that previously offered some senior classes have now stopped?

Yes. Many schools that previously offered limited senior classes have now been asked to discontinue that practice. AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. AIS continues to limit access to onsite instruction, out of an abundance of caution, and given the recent tightening of restrictions, we are confident that our approach ensures student and staff safety and keeps wellbeing at the heart of all decision making.

Is it true that the SAT test has been cancelled?

Yes, testing for both March and May administrations of the SATs have been cancelled. We are now awaiting word from the College Board about whether the June SAT administration will take place and will be sure to share any updates when they are received.

I have heard that the government school subsidies have started to be issued. Do I need to do anything to receive mine?

No, there is nothing you need to do. The deadline for schools to submit their requests has been extended. Families have one week after school resumes to submit their application to the school office. Given that school has not resumed, AIS is working with the EDB on details regarding the subsidy submission. Once again, if you have already submitted your form, you do not need to take any action.

What impact will travel have on my ability to return to AIS?

All families must carefully monitor the Hong Kong travel advisories for INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time and to avoid non-essential travel. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 20 April is 6 April, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre.

Are there any updates about refunds for buses?

Yes, California Coach Ltd. will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can soon be found on the California Coach website.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar. All families are advised to remain in Hong Kong at this time, in accordance with the Hong Kong government recommendations. They are also encouraged to review the travel restrictions currently in place:  INBOUND and OUTBOUND.

Is campus open if I need to get something?

Yes, campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours, with the exception of all travellers who have recently returned to Hong Kong without first serving the mandatory 14 day quarantine set by the Hong Kong government, outlined here: INBOUND and OUTBOUND.

I understand that school photos are ready? How will we receive them?

School photos are now ready and will be distributed when students return to school. Should you wish to pick your pictures up beforehand, you can collect them from the school office during regular office hours.

Should we physically be on campus the week of 14-17 April?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup, currently projected at 20 April
  • All visitors to campus will have their temperatures taken before entry;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

Currently, all bus operators in Hong Kong are working with the government to secure financial assistance. California Coach continues to pay their staff, insurance, licensing, and other operational fees, and further information about potential refunds remains pending.

Will there be a reduction in school fees?

School fees will not be reduced. This is because AIS is offering Online School during the period of school suspension. As a school, we continue to employ faculty, and they continue to work, collaborate, plan, and provide instruction throughout the school day. They are assessing evidence of student learning that is provided by students and are in the midst of preparing report cards for Trimester Two (2). Faculty also remain available to parents and students via email and other AIS sponsored digital learning tools.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm.

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am.

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

Dear AIS Parents and Families,

I sincerely hope this message finds you and those you love in good health. These are not easy times for anyone. Thankfully, our ability to support and connect with each other, our family, and our friends will see us through these challenging times. While our connections may be virtual, they have the power to support, motivate, and inspire. We are each other’s best and most important resource at this time.

Please be easy on yourself and others. Clearly, this is not a sprint. Instead, we find ourselves long distance runners in the midst of adjusting to the news of a prolonged period of Online School. We all need to carefully pace ourselves in order to sustain our energy now and into the future. Thankfully, Spring Break will provide our community with some much needed time to rest.

We are excited to be preparing for an Online School Spirit Week following the Spring Break from 14 – 17 April. You can submit your ideas for daily themes on this Spirit Week Form. It is incredibly important for us to sustain and grow our collective focus on injecting fun, engaging opportunities for playful connections with our students at this time. While we know that academics are important, our ability to enhance student wellness and wellbeing matters more now than ever. We look forward to the ideas we will no doubt receive from our students! Parents, you’re welcome to join in on the fun! More details to follow soon.

We also received good news from the College Board regarding Advanced Placement (AP) this week. Unlike many other assessments that have been cancelled around the world, we are delighted to report that examinations for AP will take place this year. This is truly wonderful for our students and families. More details can be found in this week’s High School Highlights.

Finally, we give special thanks to our wonderful PTA Executive Committee who continue to meet with us regularly to provide important parent feedback. And, as always, we continue to think of all of our AIS families who are currently living in many other parts of the world and send our very best wishes and good health to them all.

Stay well.

Sincerely,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

What impact will travel have on my ability to return to AIS?

All families must carefully monitor the Hong Kong travel advisories for INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time and to avoid non-essential travel. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 20 April is 6 April, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre.

Are there any updates about refunds for buses?

Yes, California Coach Ltd. will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can soon be found on the California Coach website.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar. All families are advised to remain in Hong Kong at this time, in accordance with the Hong Kong government recommendations. They are also encouraged to review the travel restrictions currently in place:  INBOUND and OUTBOUND.

Is campus open if I need to get something?

Yes, campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours, with the exception of all travellers who have recently returned to Hong Kong without first serving the mandatory 14 day quarantine set by the Hong Kong government, outlined here: INBOUND and OUTBOUND.

Why am I hearing that some schools are offering classes for senior students?

AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. The expectations apply to all schools in Hong Kong, and we are currently in compliance. The vast majority of international schools in Hong Kong continue to limit access to onsite instruction, out of an abundance of caution. We are confident that our approach puts student and staff safety and wellbeing at the heart of all decision making.

Is it true that the SAT test has been cancelled?

Yes, SATs have been cancelled. Testing for graduating students had been identified as a pre-approved activity, until recently, provided that schools observed all reasonable safety measures. AIS had planned on offering the SATs for students on Saturday, 14 March 2020, but the school, along with all other schools in Hong Kong, were informed that the testing was cancelled on Thursday, 12 March.

I understand that school photos are ready? How will we receive them?

School photos are now ready and will be distributed when students return to school. Should you wish to pick your pictures up beforehand, you can collect them from the school office during regular office hours.

Should we physically be on campus the week of 20-24 March?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup, currently projected at 20 April
  • All visitors to campus will have their temperatures taken before entry;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

I have heard that the government school subsidies have been increased? Do I need to do anything to receive the increased subsidy?

The government subsidies have been increased from $HK2,500.00 to $HK3,500.00 for eligible families. The deadline for schools to submit their requests has also been extended. Families have one week after school resumes to submit their application to the school office, for those that have not yet done so. If you have already submitted your form, you do not need to take any action.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

Currently, all bus operators in Hong Kong are working with the government to secure financial assistance. California Coach continues to pay their staff, insurance, licensing, and other operational fees, and further information about potential refunds remains pending.

Will there be a reduction in school fees?

School fees will not be reduced. This is because AIS is offering Online School during the period of school suspension. As a school, we continue to employ faculty, and they continue to work, collaborate, plan, and provide instruction throughout the school day. They are assessing evidence of student learning that is provided by students and are in the midst of preparing report cards for Trimester Two (2). Faculty also remain available to parents and students via email and other AIS sponsored digital learning tools.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm.

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am.

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

Dear Parents, Faculty, Students, and Staff,

As you will have recently heard, the Education Bureau announced on 21 March 2020 that all classes that were originally scheduled for tentatively resuming in phases on 20 April, at the earliest, are being “further suspended, until further notice”.

This is, of course, difficult news for all members of the AIS community to receive. Like all schools, we have been busy planning for a staged resumption and truly looking forward to seeing our students, our families, and each other again. As educators, we thrive on working with others and have developed meaningful relationships with so many individuals in our school community. Being apart is difficult. The thought of coming together on campus again has been a powerful motivator, and we understand that this news is deeply disappointing.

Despite this setback, we are fortunate. We are blessed to have each other. We are blessed with an amazing learning community that I am confident will find the positive in this next phase of Online School and all that we will continue to do together. We have built deep and important connections with each other that will sustain us over the coming weeks. To help strengthen our community ties and combat social isolation, we will embed a greater focus on wellness and wellbeing into our virtual connections over the coming days and weeks.

Always remember that we need each other now, more than ever, and we are here for you and each other. Please don’t hesitate to reach out to our wonderful counsellors and student support staff, your fantastic divisional leads, or any member of the AIS team.

Elementary School Middle School High School Whole School
Ms. Candy Lee Ms. Kay Lee Ms. Heather Hendrickx Ms. Kristen Bumpus
Elementary Student Support Teacher Middle School Counsellor High School Counsellor Head of Counselling and Student Support
ckplee@ais.edu.hk clee@ais.edu.hk hhendrickx@ais.edu.hk kbumpus@ais.edu.hk

Stay healthy and positive. We will get through this together.

My best,

Anita Simpson
Head of School

Dear AIS Parents and Families,

We have just completed our seventh (7th) week of Online School at AIS. Our progress is impressive, and we continue to be grateful for your partnership. Over the course of this past week, we have seen our world change profoundly. Each day brings new information and different realities for people around the globe. Understandably, we are concerned for each other and for those we love, wherever they may live. We especially think of our students and families who are currently living in many other parts of the world, and we send our sincere best wishes and good health to them all.

At this time, it is especially important for us all to pay close attention to all travel advisories and restrictions issued by the Hong Kong government which are found here: INBOUND | OUTBOUND. While there are many critical details on the website to review, it is especially important to note that, “Starting from midnight on March 19, people arriving in Hong Kong who have been to any overseas countries/territories in the past 14 days, regardless of whether they are Hong Kong residents, will be subject to compulsory quarantine.” It is also important to note that some quarantines are completed at home and others at quarantine centres. Be sure to check the links for restrictions related to your particular situation.

Naturally, these travel restrictions will impact plans that many families may have made for AIS’s Spring Break, scheduled from 4-13 April. Given the 14 day quarantine instituted by the government, all travellers must return to Hong Kong on 6 April in order to comply and be in a position to possibly resume school on 20 April; naturally, going away at this time would not allow anyone an opportunity to self quarantine for the required 14 days. That being said, it is important to note that the government target date for school resumption is tentative. We will be sure to communicate any changes as they are received.

It is regrettable that this new measure, along with many other global travel advisories worldwide, will restrict our community’s ability to travel and enjoy a well-deserved holiday as many originally planned; however, we all understand that many sacrifices will need to be made in these extenuating times.

Finally, I am happy to confirm that California Coach Ltd. will be issuing a 25% refund to all families, based on the number of days of school suspension. The calculation will be made when the date of return is finalized and the company will issue refund cheques to all families then. Further details can soon be found on the California Coach website.

Be gentle with yourself and each other. Sending good health and strength. 

Sincerely,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

What impact will travel have on my ability to return to AIS?

All families must carefully monitor the Hong Kong travel advisories for INBOUND and OUTBOUND travel for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.

The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time and to avoid non-essential travel. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 20 April is 6 April, to comply with the government issued 14 day self quarantine requirement for all travellers returning to the city. Again, depending on your country or origin, you may be required to self-quarantine at home or in a quarantine centre.

Are there any updates about refunds for buses?

Yes, California Coach Ltd. will issue a 25% refund to all families for the number of days that school is suspended. They will calculate this when the date of return is finalized and issue refund cheques to all families. Details can soon be found on the California Coach website.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar. All families are advised to remain in Hong Kong at this time, in accordance with the Hong Kong government recommendations. They are also encouraged to review the travel restrictions currently in place:  INBOUND and OUTBOUND.

Is campus open if I need to get something?

Yes, campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours, with the exception of all travellers who have recently returned to Hong Kong without first serving the mandatory 14 day quarantine set by the Hong Kong government, outlined here: INBOUND and OUTBOUND.

Why am I hearing that some schools are offering classes for senior students?

AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. The expectations apply to all schools in Hong Kong, and we are currently in compliance. The vast majority of international schools in Hong Kong continue to limit access to onsite instruction, out of an abundance of caution. We are confident that our approach puts student and staff safety and wellbeing at the heart of all decision making.

Is it true that the SAT test has been cancelled?

Yes, SATs have been cancelled. Testing for graduating students had been identified as a pre-approved activity, until recently, provided that schools observed all reasonable safety measures. AIS had planned on offering the SATs for students on Saturday, 14 March 2020, but the school, along with all other schools in Hong Kong, were informed that the testing was cancelled on Thursday, 12 March.

I understand that school photos are ready? How will we receive them?

School photos are now ready and will be distributed when students return to school. Should you wish to pick your pictures up beforehand, you can collect them from the school office during regular office hours.

Should we physically be on campus the week of 20-24 March?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently returned to Hong Kong should come to campus without first serving the mandatory 14 day self quarantine mentioned above.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup, currently projected at 20 April
  • All visitors to campus will have their temperatures taken before entry;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

How will attendance work during Online School?

AIS Middle and High School students will continue to have their attendance taken in each period, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. Contact your child’s teacher with specific issues you may be having.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

I have heard that the government school subsidies have been increased? Do I need to do anything to receive the increased subsidy?

The government subsidies have been increased from $HK2,500.00 to $HK3,500.00 for eligible families. The deadline for schools to submit their requests has also been extended. Families have one week after school resumes to submit their application to the school office, for those that have not yet done so. If you have already submitted your form, you do not need to take any action.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

Currently, all bus operators in Hong Kong are working with the government to secure financial assistance. California Coach continues to pay their staff, insurance, licensing, and other operational fees, and further information about potential refunds remains pending.

Will there be a reduction in school fees?

School fees will not be reduced. This is because AIS is offering Online School during the period of school suspension. As a school, we continue to employ faculty, and they continue to work, collaborate, plan, and provide instruction throughout the school day. They are assessing evidence of student learning that is provided by students and are in the midst of preparing report cards for Trimester Two (2). Faculty also remain available to parents and students via email and other AIS sponsored digital learning tools.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm.

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am.

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

Dear AIS Parents and Families,

Thank you for another successful week of Online School at AIS. Your positive feedback continues to brighten our spirits and fuel our optimism. We welcome your messages of support and care. I recently received this truly thoughtful message from one of our amazing parents:

“Thank you very much for your email! It is filled with positivity and it certainly allows us to feel as if we are part of a great community. In the countless chats with people around us regarding online school, we always praise AIS…..Since the very beginning of the outbreak, the AIS team demonstrated confidence and readiness, which as a consequence reassured the families that the situation was under control. Such a crucial moment in those days of panic and fear! In the following weeks, AIS teachers and leaders offered support and understanding at all times and demonstrated once again that all faculty is true to the core values of the school. We are grateful that attention was given not only to the academic progress of the students, but also to the wellbeing of all the family members. This is an incredible example of unity and an excellent way to teach our kids the importance of growing as well rounded citizens. We are proud to be part of the AIS community and grateful to all the faculty members for their hard work.”

As this message attests, our faculty continue to inspire and empower learning, and we are incredibly proud of the work they are doing to meet our students’ academic and social-emotional needs. At AIS, love continues to lead the learning, and this couldn’t be more true than during Online School.

A few important updates:

  • Digital Report Cards were issued on Thursday, 12 March, 2020. These unofficial records will provide you with feedback around your child’s learning during Trimester 2. Official report cards will be issued when school resumes. Should you require an official copy of your child’s report card before that time, please contact the office. If you have questions about the report card, please complete this FORM.
  • SATs previously scheduled for Saturday, 14 March, 2020 are cancelled. Although testing for graduating students had been previously identified as a pre-approved activity, provided that schools observed all reasonable safety measures, we were informed that the testing was cancelled on Thursday, 12 March, along with all other schools scheduled to write the test in Hong Kong.
  • We have received wonderful news from the College Board about AP testing dates and testing requirements. In addition to shifting AIS testing dates forward, AP Research students can now deliver their Presentation and Oral Defense (POD) virtually. More information about these and other critically important changes to AP will be shared in the High School Weekly Update.
  • School photographs are now ready and will be distributed when school resumes. They can also be collected now, if you so choose. If you do wish to come to campus to collect the photos, you are asked to come alone, to wear a mask, and to line up outside the main office door, if others are already in the office.

Finally, a recent media report has featured some international schools who have chosen to provide classes for graduating students, and students in examination years. At AIS, we continue to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. These expectations apply to all schools in Hong Kong, and we are currently in compliance. The vast majority of international schools continue to strictly limit access for onsite instruction out of an abundance of caution. We consistently make accommodations for students who need them and are implementing the actions we take with caution and care. Our approach puts student and staff safety and wellbeing at the heart of all decision making.

The most wasted of days is one without laughter. – EE Cummings

Thank you for continuing to reach out with your stories, messages, and comments. They matter.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

I received my child’s report card. What do I do if I have a question?

All AIS students received a digital, unofficial copy of their report cards, as planned on 12 March, 2020. Please complete this FORM if you have questions about the report. Official report cards will be distributed to students when they return to campus. If you require an official report card before that time, please reach out to the School Office.

Why am I hearing that some schools are offering classes for senior students?

AIS continues to carefully follow the direction set by the Hong Kong government and Education Bureau who have established clear guidelines for the types of school activities and gatherings that are currently permissible. The expectations apply to all schools in Hong Kong, and we are currently in compliance. The vast majority of international schools in Hong Kong continue to limit access to onsite instruction, out of an abundance of caution. We are confident that our approach puts student and staff safety and wellbeing at the heart of all decision making.

Is it true that the SAT test has been cancelled?

Yes, SATs have been cancelled. Testing for graduating students had been identified as a pre-approved activity, until recently, provided that schools observed all reasonable safety measures. AIS had planned on offering the SATs for students on Saturday, 14 March 2020, but the school, along with all other schools in Hong Kong, were informed that the testing was cancelled on Thursday, 12 March.

I understand that school photos are ready? How will we receive them?

School photos are now ready and will be distributed when students return to school. Should you wish to pick your pictures up beforehand, you can collect them from the school office during regular office hours.

What impact will travel have on my ability to return to AIS?
  • All families must carefully monitor the Hong Kong travel advisory website for updates and adjust travel plans accordingly. Plans continue to change and updates are provided on a regular basis.
  • People travelling to countries that are on the list of identified destinations with travel restrictions or advisories associated with Covid-19 are required to observe a 14 day self quarantine upon returning to Hong Kong.
  • People travelling to countries that are not on the list of identified destinations with travel restrictions or advisories associated with Covid-19 are not required to observe a 14 day self quarantine upon returning to Hong Kong.
  • The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 20 April is 6 April, to comply with the government issued 14 day self quarantine requirement for those who have visited mainland China or who have come into close contact with someone from mainland China in the previous 14 days or who have visited countries with travel restrictions associated with Covid-19, as noted on the Hong Kong travel advisory website above.
What impact does the government message of 25 February have on my ability to attend school?

School remains closed until 20 April, pending further assessment from the Hong Kong government. On 6 February, the government announced that they were imposing a mandatory 14 day self quarantine effective 8 February on all people entering Hong Kong from mainland China, including residents of Hong Kong, mainland residents, and other visitors to reduce the virus spread. This mandatory quarantine applies to anyone who has come into close contact with a family member or someone else from mainland China in the previous 14 days and applies to all countries with travel restrictions, as noted on the Hong Kong travel advisory website.

Is campus open if I need to get something?

Yes, campus will remain open during regular office hours Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours, with the exception of those who have recently visited mainland China, who have come into close contact with someone from mainland China, or anyone who has recently visited countries on the list of countries with travel restrictions identified on the Hong Kong travel advisory website the Hong Kong government travel advisory website before first serving a mandatory 14 day, self quarantine.

Should we physically be on campus the week of 16-20 March?

No, families and students should not be on campus, and no parents, caregivers, or students who have recently visited mainland China, who have come into close contact with relatives or other visitors from mainland China or who have recently visited countries on the list of countries with travel restrictions identified on the Hong Kong travel advisory website before first serving a mandatory 14 day, self quarantine.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form and will be asked to complete another form prior to school startup, currently projected at 22
  • All visitors to campus will have their temperatures taken before entry;
  • All members of the AIS community are required to observe the Hong Kong government announcement on 6 February that any persons who have arrived in Hong Kong from mainland China or been in close contact with someone who has visited mainland China in the previous 14 days are now required to serve a mandatory 14 day self quarantine, effective 8 February, 2020, before returning to campus;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
Can my child get additional academic help from his or her teacher?

Yes, students can request extra help from their teachers. When a request is made, the teacher will email the family to let the parents know when the session will take place. An email to the teacher acknowledging the additional session is required.

Is it true that Elementary ECAs have been cancelled for the remainder of the school year? If so, how do I get a refund?

Yes, AIS has cancelled all Elementary ECAs for the remainder of the school year and notified all ECA providers. To obtain a refund, please complete this form and either mail it to the school or bring the completed form to the main office. ECAs in Middle and High School will be reviewed for feasibility when school resumes.

I have heard that the government school subsidies have been increased? Do I need to do anything to receive the increased subsidy?

The government subsidies have been increased from $HK2,500.00 to $HK3,500.00 for eligible families. The deadline for schools to submit their requests has also been extended. Families have one week after school resumes to submit their application to the school office, for those that have not yet done so. If you have already submitted your form, you do not need to take any action.

What can families expect in terms of bus and cafeteria refunds?

Families can expect that Cafe Concepts will begin to serve the menus that families had previously selected when school resumes. Any additional fees for Trimester 3 will be collected at a later date, once the number of days remaining in the school year can be confirmed.

Currently, all bus operators in Hong Kong are working with the government to secure financial assistance. California Coach continues to pay their staff, insurance, licensing, and other operational fees, and further information about potential refunds remains pending.

Will there be a reduction in school fees?

School fees will not be reduced. This is because AIS is offering Online School during the period of school suspension. As a school, we continue to employ faculty, and they continue to work, collaborate, plan, and provide instruction throughout the school day. They are assessing evidence of student learning that is provided by students and are in the midst of preparing report cards for Trimester Two (2). Faculty also remain available to parents and students via email and other AIS sponsored digital learning tools.

Does AIS have any plans to change the dates for Spring Break or summer holidays?

Spring Break and summer holidays will continue, as planned, in accordance with our published School Year Calendar.

Why have I received an Emergency Contact Form?

Families who did not complete the Emergency Contact Form have been emailed a new copy of the form. Completed forms can be mailed to the school or delivered to the school office during regular business hours.

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm.

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am.

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

Dear Members of the AIS Community,

Today, The Hong Kong Government and Education Bureau announced that they were further extending the period of school suspension until Monday, 20 April 2020, due to the increased spread of COVID-19 and the associated risk to human health and wellbeing. This news is truly disappointing, as everyone at AIS was looking forward to having our students return to campus. Our Leadership Team meets each morning, and we will discuss the impact of this new announcement then.

In the interim, AIS will continue to offer Online School, and divisional principals will directly communicate details specific to their divisions with students and families.

Please continue to stay vigilant and practice good hygiene and personal care to help prevent the further spread of the virus. You may also wish to visit the Hong Kong Centre for Health Protection website to learn more about the ways in which you can help to protect yourself and your family. You will also find specific details there about the COVID-19 situation in Hong Kong.

We know you are doing your best to support your children and each other at this most challenging time, and we thank you for all you are doing to make the best of a difficult situation.

Sending best wishes and good health to you and yours.

Sincerely,

Anita Simpson
Head of School

Dear AIS Parents and Families,

Today the Education Bureau announced a lengthened school suspension until 20 April 2020 and AIS will continue to suspend school in accordance with this directive found here.

We have now completed our second week of Online School at American International School Hong Kong. Thank you for your ongoing support of our students and faculty. It means so much at this time. We extend our heartfelt thanks as well for completing our Online School survey. The feedback we received has informed our plans for Week 3, and we remain committed to making improvements to the online learning experience for our wonderful students and families. We are confident that participation in our Online School lessons will ensure that students meet the standards and expectations required for their course and grade completion.

Parents and students specifically asked us to:

  • Standardize our methods, tools, and applications, 
  • Provide live lessons and more daily contact time with teachers
  • Keep instructions and assignments clear and consistent

Tomorrow, you will hear from your Divisional Principal with plans for next week, 17-21 February. They will share important messages about:

  • Changes to attendance for the week of 17-21 February
  • Daily Schedules for Online School and live lessons for Middle and High School students
  • Expectations for assignment completion

Once again, we ask that you continue to remind your children of the important expectations being set by their principals and teachers at this time. Daily attendance and assignment completion are critical to ensuring progress. All learning tasks have been developed to keep our students learning every day and progressing through their program of study, and regular assignment completion will assist faculty with gaining important student assessment and evaluation measures. If you or your child is experiencing difficulty with accessing course content or assignment completion, please contact teachers directly.

Our Frequently Asked Questions (FAQs) have been updated with important changes for the coming week and are found here for your convenience.

I wish you all the very best at this time and hope that this message finds each of you in good health and good spirits.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm. 

What are faculty office hours from Monday - Friday?

Elementary faculty will maintain daily office hours from 9:00 – 11:00 am. 

Middle and High School faculty will facilitate live learning sessions with their students, according to daily A/B schedules and will be available during office hours from 7:45 – 8:00 am and from 3:00 – 3:30 pm.

What if we have not returned to Hong Kong or decide to leave Hong Kong during the period of school suspension?

The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 16 March is 2 March, to comply with the government issued 14 day self quarantine requirement for those who have visited mainland China or who have come into close contact with someone from mainland China in the previous 14 days.

What impact does the government message of 13 February have on my ability to attend school?

School remains closed until 16 March, pending further assessment from the Hong Kong government. On 6 February, the government announced that they were imposing a mandatory 14 day self quarantine on all people entering Hong Kong from mainland China, including residents of Hong Kong, mainland residents, and other visitors to reduce the virus spread. This mandatory quarantine applies to anyone who has come into close contact with a family member or someone else from mainland China in the previous 14 days. The measure came into effect on 8 February. If you find yourself in this situation, you will need to observe the mandatory 14 day quarantine before coming onto AIS campus when school resumes.

How will attendance work for the week of 17-21 February?

AIS Middle and High School students will have their attendance taken daily, according to their daily schedules. Specific details for your division will be communicated by classroom teachers and divisional principals. 

Are school fees still due?

Yes, school fees are currently due. AIS is offering Online School during the period of school suspension. All faculty continue to work, collaborate, and plan throughout the instructional day and to assess evidence of student learning that is provided by students. Faculty and staff remain available to parents and students each day via email and other AIS sponsored digital learning tools. Lessons are designed keeping the age and stage of the student in mind.

Should we physically be on campus the week of 17-21 Feb?

No, families and students should not be on campus the week of 17-21 February, and no parents, caregivers, or students who have recently visited mainland China or who have come into close contact with relatives or others from mainland China are allowed to visit the AIS campus before first serving a mandatory 14 day, self quarantine.

Is campus open if I need to get something?

Yes, like last week, campus will remain open during regular office hours from 17 – 21 February, Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours, with the exception of those who have recently visited mainland China, OR who have come into close contact with someone from mainland China before first serving a mandatory 14 day, self quarantine.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form;
  • All members of the AIS community are required to observe the Hong Kong government announcement on 6 February that any persons who have arrived in Hong Kong from mainland China or been in close contact with someone who has visited mainland China in the previous 14 days are now required to serve a mandatory 14 day self quarantine, effective 8 February, 2020, before returning to campus;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
I have questions about fees/tuition refund. Lunch? Bus?

Families can expect a partial refund for their California Coach and Cafe Concepts fees. Additional details will follow as soon as possible.

Dear AIS Parents and Families,

As we come to the end of the first week of Online School at American International School Hong Kong, I cannot help but reflect on how much we, as a school community, have achieved together. Your prompt attention to our email communication, your responses to our requests for information, your support of your children’s new learning environment, and your wonderful messages of support that you so generously share with us are genuinely appreciated. At AIS, we are always grateful for our parents’ cooperation and partnership, but they are especially valued at this time. On behalf of AIS faculty and staff, thank you for all you are doing.

As a parent or guardian, I am confident that this week you would have experienced the unwavering professionalism and dedication of our faculty and staff. The quality of learning plans, teacher-created resources, and student assignments prepared by AIS faculty for your children was outstanding. 

And so were the student responses. It is truly heartwarming to witness the level of dedication our students are also demonstrating in Online School. They are excited to see their teachers and to hear about the activities they’ve been assigned. It is clear to me that our students have meaningful relationships with our school, other students, their learning, and especially their teachers.

Today, you will hear from Divisional Principals with division specific plans for next week, 10-14 February. They will be sharing important messages about:

  • Attendance for the week of 10-14 February
  • Assignment completion
  • And much more.

We thank you for reminding your children of the important expectations being set by their principals and teachers. Assignments issued during this time are especially designed to keep students learning and progressing through their program of study, and regular assignment completion will assist faculty with gaining important student assessment and evaluation measures. Any parents of students experiencing difficulty accessing course content or with assignment completion should contact teachers directly.

Please take the time to review our Frequently Asked Questions (FAQs) which have been updated with important changes for the coming week.

Finally, on Monday, 10 February, you will receive an email with the opportunity to provide feedback about our Online School experience at AIS. We sincerely look forward to hearing from you then.

Sending strength and gratitude to you and everyone you hold dear.

My best,

Anita Simpson
Head of School

2020 Coronavirus Family FAQ

What if we do not return to Hong Kong or decide to leave Hong Kong during the period of school suspension, currently 3 February - 16 March?

The decision to return to Hong Kong or to leave Hong Kong during the period of Online School rests with the family. It is a personal one to make; however, the government has urged all families to remain in the city during this time. You are reminded that the latest you could return to Hong Kong and be able to attend regular day school on Monday 16 March is 1 March, to comply with the mandatory 14 day self quarantine requirement.

What impact does the government message of 6 February have on my ability to attend school?

On 6 February, the Hong Kong government announced that they were imposing a mandatory 14 day self quarantine on all people entering Hong Kong from mainland China, including residents of Hong Kong, mainland residents, and other visitors to reduce the virus spread. This measure will come into effect on 8 February. If you find yourself in this situation, you will need to observe the mandatory 14 day quarantine before coming onto AIS campus.

My family and I are not back in HK as of 10 Feb - How will this affect my child’s attendance?

Students are to access the learning plans sent by their classroom teachers each day, even when not in Hong Kong. This is necessary to ensure that learning continues, as planned. Next week, beginning Monday 10 February, students in Middle and High School will have their attendance taken daily. This will be done through verification of assignment completion and recorded in PowerSchool. Specific details for your division will be sent by classroom teachers and divisional principals.

I commute between China and Hong Kong for school or work. How will this affect attendance?

As mentioned, the Hong Kong government announced on 6 February that any persons entering Hong Kong from mainland China are now required to serve a mandatory 14 day self quarantine, effective 8 February, 2020. Students who complete daily online assignments will be considered present for attendance purposes and recorded as present in PowerSchool, regardless of their location. As previously mentioned, additional detail will be provided from divisional principals and classroom teachers.

Are school fees still due?

Yes, school fees are currently due. AIS is offering Online School during the period of school suspension. All faculty continue to work, collaborate, and plan throughout the instructional day and to assess evidence of student learning that is provided by students. Faculty and staff remain available to parents and students each day via email and other AIS sponsored digital learning tools. Lessons are designed to be completed independently, keeping the age and stage of the student in mind.

Should we physically be on campus the week of 10-14 Feb?

No, families, faculty, and students should not be on campus the week of 10-14 February, if they left Hong Kong over the Chinese Lunar New Year Break. Those who did not travel and who are not currently ill are welcome. For example, there will be some instances where faculty and students do attend campus to pick up or distribute resources; however, in line with the 6 February government directive, no faculty, parents, caregivers, or students who have recently visited mainland China are allowed to visit the AIS campus before first serving a 14 day, self quarantine. This includes individuals who have come into close contact with someone who has visited mainland China in the last 14 days.

Is campus open if I need to get something?

Yes, like last week, campus will remain open during regular office hours from 10 – 14 February, Monday – Friday, from 8:00 am – 4:30 pm. If students need to collect resources from the campus, they are welcome to do so during these hours. Effective immediately, in accordance with new government directives, all students, parents, and caregivers who have recently visited mainland China, OR who have come into close contact with someone from mainland China cannot visit the AIS campus before serving a mandatory 14 day, self quarantine.

What precautionary measures does the school continue to take?

AIS has implemented a number of precautionary measures to protect the health of our school community, and the school continues to maintain a high standard of care:

  • Custodial staff have conducted a deep clean of the campus;
  • All classrooms are provided with hand sanitizer;
  • All families and faculty have completed a Health Declaration Form;
  • All members of the AIS community are required to observe a mandatory 14 day self-quarantine, if they have left Hong Kong during the Chinese Lunar New Year Break before returning to campus, regardless of their Hong Kong date of entry;
  • The above applied to all visitors to campus as well;
  • Anyone unwell is asked to not come to campus at this time, even with a mask.
What are faculty working hours from Monday - Friday?

Faculty working hours remain 7:45 am – 3:30 pm. During that time, faculty prepare lessons, review work that is submitted by students, collaborate with other faculty and team members, and create online learning resources for their students to complete.

How do we contact faculty during office hours?

Students and parents can contact faculty at any time via email; however, faculty will primarily correspond and reply to messages during their office hours of 9:00 – 11:00 am each day from Monday to Friday. That is not to say that students and parents will not hear from faculty at other times during the week between 7:45 am and 3:30 pm, but the primary window for email responses is during regular office hours at this time. As mentioned above, faculty are planning with others, developing and compiling resources for their students, and collaborating with their colleagues at other times during the instructional day.

I have questions about fees/tuition refund. Lunch? Bus?

Families can expect a partial refund for their California Coach and Cafe Concepts fees. Additional details will follow as soon as possible.

IMPORTANT NOTES TO REMEMBER

21 May

Staged school resumption begins, pending EDB approval.